gaqmiles.blogg.se - Devonthink to go sync

Zip-up the knowledge base database and copy them to each computer that will use it.

Create your knowledge base as a DevonThink database.

You’ll need one account for each person involved.

DevonThink – preferrably the Pro version.

Without further ado, here’s how you can use DevonThink as your small company’s knowledge base. We use DropBox to handle the actual data transfers between our two computers – but I suppose you can achieve similar results using other cloud sync services. DevonThink’s recent sync capability is really the “killer feature” that made this happen. It’s a searchable repository of documents that can be synchronized across computers easily over the Internet – across countries over 1000km away (Aireen is currently living in Jakarta due to her pregnancy while I’m staying back in Singapore). Most importantly we can still use the knowledge base even when there is no Internet connection – useful when we’re not at home or for those quick work during commutes. So we found that using DevonThink fits our use cases quite well. But we don’t need such capabilities yet and we put a lot of value on speed & ease of use. Sure if you need it’s full capabilities like commenting, versioning, and access controls, you’ll probably just have to tolerate using a web application. Not to mention that it’s only usable online and also subject to getting killed off like the way they’re killing Reader.

But personally I found Google Docs rather slow – just like any other web-based application.

Some people recommend Google Docs for the information repository of a small company. Nevertheless small operations also need a repository to share information. In large corporations, you’ll often see this knowledge base in the company’s intranet – either a wiki or even SharePoint. You will need to have a repository where people in your organization can easily lookup information such as operating documents, external contacts, or even (maybe) shared passwords to various systems. Having a knowledge base is important for any operation.